CMA Full-time
Rutgers University

Management Assistant

Rutgers University Newark, NJ, US
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Rutgers, The State University of New Jersey, is seeking a Management Assistant in the Department of Anesthesiology within the New Jersey Medical School (NJMS).

The Management Assistant performs a wide variety of administrative and support services within the Department of Anesthesiology/Pain Management. Assist in the planning and support of program activities and coordination of office operations.

Among the key duties of this position are the following:
  • Plans and schedules the work of the department’s secretarial/administrative section to make maximum effective utilization of employees, equipment and materials within budgetary requirements.
  • Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
  • Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.
  • Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
  • Composes correspondence, creates and maintains databases and spreadsheets as required.
  • Coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds. Responsible for PO’s, Check Requests, travel reimbursement, etc.

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