Surgical Coordinator RN

Summary

Under general direction of nursing leadership, the Surgical Coordinator RN position is responsible for being the primary resource person to the team members in regard to clinical questions, training opportunities, and equipment/instrumentation for each surgical specialty. This position links nursing leadership with nursing care through the application of organizational and nursing service policies, procedures, and care delivery model.

The Surgical Coordinator RN uses the�Code of Ethics for Nurses with Interpretive Statements�to guide leadership and practice.

The Surgical Coordinator RN attains knowledge and competence reflective of current nursing practice; promotes innovation and futuristic thinking by incorporating evidence based practice and research findings.

Responsibilities

(40%)*�Effectively collaborates with physicians and team members so that surgeries are accomplished: - efficiently and on time - with a minimum of physician complaint; - with expected patient outcomes - with availability of required equipment - performs RN duties as defined in job descriptions

(35%)*�Perform and understand the coordinator role regarding the value analysis process, budget requests, cost reductions, capital requests and projects, along with working collaboratively with VAT Coordinator, Supply Purchase Coordinator, and the purchasing clerk.

(15%)*�Monitors and initiates personnel training and evaluation, along with coordinating orientation of their specialty area with perioperative educator.

(10%)*�Maintain current clinical knowledge of specialty area. This can be accomplished multiple ways; video conferences, attending conferences, professional certifications, professional journals, along with individual skills as evidence by performing cases along with surgeon comments.

OTHER DUTIES AND RESPONSIBILITIES:

Identifies preventative maintenance needs for specialty equipment.

Assures pick list and preference card changes made for the specialty are current and accurate.

Participates in quality improvement initiatives within the department.

Appraises manager of sensitive, emergent and potential problems with department specialty budget.

Communicates potential budgetary needs.

Collaborates with purchasing coordinator to maintain specialty inventory and assists in the OR purchasing office as required.

Assures compliance with the regulatory agencies standards such as The Joint Commission (TJC), Centers for Medicare Services (CMS), the Michigan Department of Public Health (MDPH), American Association of Medical Instruments (AAMI), American National Standards Institute (ANSI), Association of Operating Room Nurses (AORN), and International Association of Healthcare Central Service Material Management (IAHCSMM).

Is responsible for maintaining lines of communication with peers, subordinates, and superiors within the designated area, nursing service and other departments within the Medical Center.

Maintains high visibility in the operating room.

Previews OR schedule three (3) days in advance. Makes changes, as necessary, to expedite schedules.

Effectively collaborates with physicians and team members so that surgeries are accomplished, efficiently and on time, with a minimum of physician complaint, with expected patient outcomes with availability of required equipment.

Works with the OR education specialist for orientation, staff development, and promotes professional growth and development through effective leadership.

Maintains high visibility in the OR by observing staff, assisting staff, and assisting physicians.

Coordinates and communicates with other departments for all inpatient, outpatient, and a.m. surgeries that impact the operating room schedule.

Collaborates with physicians, all levels of nursing management, surgical services staff, and other departmental personnel in planning for coordinated services to the patient.

Establishes effective relationships with MyMichigan leadership, physicians, clinical staff and other key stakeholders.

Participates on or leads, operating room quality improvement initiatives, Nursing Service committees as appointed by the OR manager and facilitates chart reviews per regulatory agency requirements.

Creates and monitors the quality board content.

Collaborates with physicians, nurse managers, department directors, and others regarding changes and issues for the improvement of patient care.

Shares observations for input on the performance of the operating room staff in conjunction with the OR manager, supervisor, specialty coordinators, specialists, and senior staff.

Promotes professional growth and development through effective leadership.

Performs coaching and problem solving assistance for employees as needed.

Other duties as assigned.

Certifications and Licensures

Credential:BLS: Basic Life Support

Equivalent Experience: Within 3 months of hire or transfer

Qualification Source: AHA

Essential: true

Credential:RN: Registered Nurse

Equivalent Experience:

Qualification Source: MI

Essential: true

Credential:CNOR: Peri-Operative Nurs-NCC

Equivalent Experience: CNOR certification by the Competency and Credentialing Institute completed within four years of hire and maintained (requirement updated in February 2020). (Employees who are in this position on or before 8/1/2024 will have 4 years to complete this certification) CNOR certification is defined as: the documented validation of the professional achievement of identified standards of practice by an individual registered nurse providing care for patients before, during and after surgery.

Qualification Source:

Essential: true

Required Education

Education: ASSOC

Equivalent Experience: Associate's degree in Nursing required. Bachelor's degree in Nursing preferred.

Education Specialization: NRG

Essential: true

Other Information

EXPERIENCE, TRAINING AND SKILLS:�

Knowledge of nursing practices and procedures as normally acquired through2years� experience working in a Medical Center or similar setting.

Knowledge of nursing leadership as normally acquired through working2years� in a Medical Center or similar setting with involvement in supervision, charge nurse, project implementation, professional development program, shared governance leadership role, or equivalent.

Knowledge of day to day activities in the operating room. Knowledge of operating room practices, policies, and procedures as normally acquired through 2 years� experience working in the operating room. Basic knowledge of the personal computer.

Working knowledge of all operating room (OR) instruments and equipment. Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.

MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft� Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.

Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.

Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.

Overall vision and hearing is necessary with or without assisted device(s).

Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.

Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.

Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.

Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.

Physical Demand Level: Medium. Must be able to occasionally (0-33% of the workday) lift or carry 21-50 lbs., frequently 34-66% of the workday 20 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls and constantly (67-100% or the workday) 10 lbs.

Equivalent Experience And Other Comments (Education)

Education: ASSOC

Equivalent Experience: Associate's degree in Nursing required. Bachelor's degree in Nursing preferred.

Education Specialization: NRG

Essential: true

Other Comments

Credential:BLS: Basic Life Support

Equivalent Experience: Within 3 months of hire or transfer

Qualification Source: AHA

Essential: true

Credential:RN: Registered Nurse

Qualification Source:

Essential: true

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Summary Under direct supervision of the provider, will be responsible for patient assessment and care, and maintaining appropriate documentation. This position must have basic knowledge of specialty and/or primary care and able to assess, plan, implement and evaluate care for patients. This position is responsible for coordinating care to assure high quality, compassionate patient care is provided. They will maintain and oversee patients at the office locations and will act as the liaison with other organizations and departments. This position may be required to order all medical, pharmacy supplies, and office supplies to manage patient care. They will assure compliance with all the policies/procedures of MyMichigan Health and follow Occupational Safety and Health Administration (OSHA) guidelines, Clinical Laboratory Improvement Amendments (CLIA) regulations, and all appropriate regulatory agencies. They will coordinate with and train any new employees, students and float staff as required. The clinical person will provide patient education, assist with specialty care modalities, symptom management, be available for emergencies, monitor for compliance and the effects of care management with high risk patients, educate on prescriptions and teach the patient and family the reasons for the medication and side effects, coordinate and ensure continuity of care with other providers. Also, may perform general office duties (keyboarding, filing, telephone, computer and office equipment) as needed. The expectations outlined in this job description may vary slightly depending on the practice in which you are assigned. Your immediate supervisor will be able to clarify your responsibilities for you. Responsibilities (20%)* Triages all calls, schedules daily urgent/emergent add-ons, receives and relays test results, processes medication refills, supports, directs and refers patients for consults and/or testing and insurance pre-certification and documentation. (20%)* Provides complete patient assessment within their scope of their licensure. Greets patients and/or family, performs routine pre-examination procedures including vital signs, assessing and recording objective and subjective data concerning presenting condition. Updates and maintains an accurate patient record by performing but not limited to, orders reconciliation, secure messaging (if available) and other tasks as assigned. Performs medication reconciliation, enters allergy reaction type, processes refills within the scope of their certification. (20%)* Coordinates the care team with the care indicated by the provider, and works with the patient and families with the disease process and/or care management. (20%)* Assists provider with examinations and procedures. (20%)* Prepares and cleans the patient area, sets up equipment, cleans and facilitates room set up after a procedure. Disposes of contaminated supplies and sterilizes medical instruments. Other Duties And Responsibilities Demonstrates critical thinking for patient management. Provides for the age specific needs of the population served according to standards and policies/procedures as evidenced by observation, documentation and peer feedback. Maintains medical supplies to assure consistent supply levels to meet the needs of the patients. Understands necessary computer functions in the office setting: Michigan Automated Prescription System (MAPS), Michigan Care Improvement Registry (MCIR), Practice Management, Electronic Medical Records, Laboratory information system (LIS), Emageon, dictation systems, and any other necessary programs to assist providers and staff. If applicable, maybe required to travel to satellite clinics. Maintains a system for accurately documenting and coding in the medical record as appropriate per policy. Participate in annual review for quality and completeness as necessary. Management of the patient symptoms as directed by the provider. Coordinates and ensure continuity of care with other providers. MyMichigan Health is a technology driven organization and employees need to demonstrate Competency in Microsoft® Windows. Certifications and Licensures BLS - Basic Life Support Required Equivalent Experience - Within 1 month of hire or transfer RN - Registered Nurse Required Required Education Education: Associates Degree Comments: BSN is preferred. Other Information Experience, Training And Skills Working knowledge of the organization’s Infor, Electronic Medical Records, and Practice Management programs preferred or knowledge of similar software. PC software knowledge must include: Excel and Word. Knowledge of medical office policies, practices and procedures as normally acquired through three to five years working in the health care system or similar setting. Excellent interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate concepts in a clear and understandable manner. Physical/Mental Requirements And Typical Working Conditions Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death. Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position. Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description. Overall vision and hearing is necessary with or without assisted device(s). Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching. Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required. Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake. Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis. Physical Demand Level: Light. Must be able to occasionally (0-33% of the workday) lift or carry 11-20 lbs., frequently (34-66% of the workday) 10 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls. Equivalent Experience And Other Comments (Education) Other Comments